So, you want to have a challenging career? To travel around the world? To meet and work with people from different countries? To be part of the country’s endeavors in the international community?
Well, to be a Foreign Service Officer (FSO) could be one of your great career options!
How do you become one?
The first step is to take the Foreign Service Officer Exam (FSOE). The Foreign Service Officer Exam (FSOE) consists of five levels of exams. These are the following: (1) the qualifying exam; (2) the preliminary interview; (3) the three-day written exams; (4) the psychological exams; and (5) the three-part oral exams and formal dinner. The applicants advance to the next level after passing the prior one. The exam period (including waiting time for results) takes more than a year.
A college graduate of any degree program may take the exam provided that he/she has at least two-year work experience already, or has taken at least two years of graduate studies. At present, there is no more age limit to anyone who would like to take the test. This new policy took effect in 2017. When I applied in 2014, the cut-off age for non-government employees was still 35.
FSO aspirants may review on their own (especially for the written exams), or they may enroll in institutions offering FSOE review. However, there is no review center officially endorsed by the DFA.
The FSOE has been touted as one of the most difficult examinations in the country. As a process that aims to select the best and the brightest to represent the country, only a small percentage of applicants per year pass the exam to eventually become foreign service officers. In 2011 for example, out of 628 applicants only 9 passed. In 2014, the year I took the FSOE, 38 of us passed out of the many who took it. My batch FSO Batch XXIII – Silang is composed of 17 individuals coming from different academic backgrounds—Economics, Political Science, International Relations, Nursing, Psychology, Philosophy, Creative Writing, Mass Communication, English and Speech Communication, etc. We also had varied careers before deciding to take the FSOE. So if you ask me what is the best degree program to study to prepare to be an FSO, there is none in particular. Also, aside from two or three people in my batch who had really dreamed of becoming a diplomat even before studying for a degree, most of us came to this decision in the course of our different careers.
How does one prepare for the FSOE then? What is the best way? There is no magic formula, but these five approaches/attitudes are invaluable in preparing for the exam.
- First, cultivate a habit of reading and learning new things. The written examinations part of the FSOE covers, well, practically everything—all facets of political, economic, social and cultural life in the domestic, regional and international levels from past to present.
- Second, develop your communication skills, both in writing and speaking. Learn to write essays. Train in public speaking. Know how to voice an intelligent opinion and defend it.
- Third, do retain a working knowledge of grammar rules of both English and Filipino languages as well as basic Math concepts and formulas. The ability to communicate well in English, the premier language of international interactions, as well as in our national language is, of course, a skill that is important—nay, crucial—in many kinds of profession in the country, not just as FSO. The same can be said for proficiency in basic Math.
- Fourth, learn/revisit a foreign language (or two, or more, if you are so inclined) aside from English. Do aim to have basic writing and speaking skills in the foreign language by learning its basic grammar and vocabulary. Improve your writing and conversational skills in the foreign language later on.
- Lastly, have a genuine desire to serve and represent the country, and to do so to the best of your ability.
- These five approaches/attitudes will also serve you well later on when you are carrying out the responsibilities of an FSO.
For each level of the FSOE, do remember the following:
- Have enough sleep the night before to be mentally alert on the day of the exams.
- Bring the required documents and pencils/pen. Please note that FSO aspirants are required to submit revised CVs to the DFA Board of Foreign Service Examination (BFSE), after passing each level. Preparing the documents requires patience, eye for details and some introspection.
- Be on time always.
- Follow the dress code (if there is one). Dress smartly but comfortably.
- Bring a snack (if allowed).
Level 1: The Qualifying Exam
The exam has a similar content to college entrance exams and civil service eligibility exams. If you have taken one or the other, or both, then you have an idea how it is. Basically, the exam contained Math and English questions/items, reading comprehension items, plus there were questions on management. For those who still recall their English grammar rules, reading comprehension strategies, and basic Math concepts and formulas, you wouldn’t find it too difficult and will have a very good chance of passing.
Remember to answer the exam fast. There are too many exam items so lingering on one difficult question is not worth it. A good strategy is to answer all the easy items first, then make your best guess on items you’re unfamiliar with.
Level 2: The Preliminary Interview
This part does not require much technical preparation. You just need to be yourself, answer questions genuinely, be polite and be enthusiastic in answering questions. It would help if you have a general knowledge of some current events because you will probably be asked about your opinion on selected issues. Be ready to answer the question, “Why do you want to be a FSO?” Or, your reason for venturing in the FSOE process should be clear to you at least.
Wear business attire that you’re comfortable in.
Level 3: The Written Exams
The Written Exams are conducted over the course of three days. Read up on current domestic and international events. Know the milestones of the Philippine history and world history. Learn as much information as you can in varied fields of study.
All the questions, except for some portions of the English and Filipino exams, will require you to write an essay. Make your essays organized and coherent, by having a clear answer to the main question, with two or three supporting points. Have a readable handwriting.
Review the basic grammar and vocabulary of the foreign language of your choice.
Manage your time well to avoid missing some exam items.
Level 4: The Psychological Exams
This is a day-long exam consisting of a series of tests. It would help if you spent some time of reflection and introspection prior to the exam, since majority of the questions are about yourself. Be genuine and consistent in your answers.
Level 5: The Oral Exams
Level 5 consists of a panel interview, group debate, and impromptu speech and formal dinner. By this time, you must have a clear reason and conviction that you want to be a FSO. The panelists will be looking for the confidence and the “drive” you have within you when you’re answering the interview questions.
Have a good teamwork attitude in the group debate. Think of convincing arguments pro or against the topic.
Despite nervousness, try to enjoy the formal dinner. Wear a nice Filipiniana outfit. Be calm and show poise and grace. Review your knowledge of how to use formal silverware beforehand. Do not forget to chat with the panelists/Ambassadors/dignitaries seated beside you.
In the impromptu speech, be yourself. Project your voice, and speak about your topic in an organized manner.
Beyond Routes 
Hi Ms. Emi! So glad I found your blog! I also dream to be a diplomat like you! Planning to take the FSOE after I finish my masters! You’re an inspiration. Thank you so much! ❤️
LikeLiked by 1 person
Dear Isa, thank you for your wonderful words. I wish you the best in your studies and your plans to be a diplomat. I look forward to welcoming you in the foreign service in the future. ❤
LikeLike
Hi Ms. Emi! I am so happy to have found your blog! I am also an aspiring diplomat, but still have to get my law degree and pass the Bar exam first before pursuing the FSOE. Do you think I can or should take the FSOE while still in law school? I am planning to give it a try next year.
LikeLike
Hi, Rein. 🙂 The FSOE will take a year and when you pass, I think you only have a year to defer your job after receiving your papers as an FSO IV. (Still best to verify with the BFSA). Thus, it might not be ideal to take it when you have just started law school. But if you only have a year or two left before you graduate, then go ahead. ^_^ I wish you the best in your plans. See you in the DFA! 🙂
LikeLiked by 1 person
Hi. Thanks for the informative article. Just wondering, if an FSO is already married, is he/she also allowed to bring his/her parents to his/her foreign post? What’s the rule as of 2023?
LikeLike
Hi. It depends on the Foreign Service Post. Some countries are very strict with regard to bringing dependents (family members). And if allowed by the host country, the FSO should still submit documentary requirements and seek official approval from HRMO.
LikeLike
Thank you for your previous reply, Ms. Emi. I’m actually in my mid-40s and contemplating on taking the exam, but my age is giving me doubts. Do you think I’m too old for a career change, not to mention the physical rigors of the job, if any? You can be completely honest with me; I wouldn’t mind. At least I’ll know what I’m getting myself into.
LikeLike
No. You’re not too old for a career change. Any day is a good day to begin. Take the first step. Apply for and pass the FSO Exam. 😉
The 35 y/o maximum age requirement for entering the Philippine foreign service has been removed. So, your age is just ok. You’ll still have about 2 decades opportunity in the FS. Take it.
LikeLike
I actually passed the written test when I was in my 30s but failed the oral exams (I was waaaay too nervous!). I didn’t retake anymore because of the age requirement at the time. So I basically shelved my FSO dreams after that. It was only recently that I learned that the age requirement has been lifted. Maybe I’ll give the exams another shot, Ms. Emi. Maybe not. I’ll pray for guidance. Good luck on all your endeavors, and who knows, maybe I’ll meet you one day soon at DFA. 🙂
LikeLike
Yes. I hope that your prayers will lead you to your life’s path. All the best! 🙂
LikeLike
Ms. Emi, Thank you po for sharing. Not sure if the answer to my question is posted in your other blogs but I’ll ask anyway as I have not yet finished reading all your blogs. 😀
If someone gets lucky enough to be appointed as a foreign service, class IV, can they serve in their regional consular offices? or are they required to transfer to Manila/central office?
Thanks po ulit Ms. Emi!
LikeLiked by 1 person
Hi, Mak. Thank you for your question. I cannot answer with certainty, as it is the Human Resources Management Office(HRMO) that handles the assignment.
But based on my observation (and own experience) junior officers are assigned at the Home Office (in Manila) for their 6-month cadetship, then 2-3 yrs. OJT before they are posted abroad. I have not heard of anyone who requested to be posted in an RCO right after passing the examinations. This query may be referred to the Department’s HRMO.
I hope this helps.
LikeLike
Awwe this helps a lot. Thank you so much Ms. Emi sa pagsagot. 🙂
Reason why I asked is because I was actually contemplating whether I should already buy a house (through pag-ibig) since I’m not getting any younger na din. I have been renting since college kasi I’m originally from the province but currently working in one of the big cities in the Visayas.
Since Manila po pala ang first few years, then I guess it would make sense if we just continue renting muna for now until such time na ma confirm if makakapasok nga ba ako sa FSO. Hehehe
Thank you po ulit for sharing. This puts into perspective the decision that I have to make. God bless po. 😀
LikeLiked by 1 person
You’re welcome, Mak. I grew up in the province too. And yes, we rented for so long too until I got a house na towards the end of my first posting.
I wish you the best. 🙂
LikeLike
Hi. I am still in awe after reading your story and significant advice. I am just wondering if you undergo proper review or enrolled in some prestigious school before you apply as FSO? If yes, can you share which one?
Thank you
LikeLike
Hello, Jen. No, I did not undergo a proper/formal review. I did a self-review, reading news, books, even online informative articles, and jotted the important points/summary in my notebook. I didn’t have much time to study because I was juggling jobs then, but I made sure to allot time every day, even 15-30mins, in a span of a few months.
You may begin by doing a review of English, Math, Reading Comprehension concepts/skills using College Entrance Exam Reviewers/Booklets which may be bought in bookstores. Then when you pass level 1 (Qualifying Test), you may begin reviewing seriously for level 3. Still, better to begin as early as now? 😉
ADMU offers a review course on the FSO Exams. You may want to check it out. But again, DFA does not endorse any review center.
LikeLike
Hi Ma’am. Thank you so much for your helpful insight. I am afraid I am not as bright as you are. I have stage fright as well which hinders my speaking abilities. I am currently in Bicol and travelling to Manila to enroll on ADMU would be difficult and ofcourse expensive. But I will start with your advise on reading basic English and Math. Thank you Ma’am. I hope to see you here in Bicol one fine day. 🙏
LikeLiked by 1 person
Sure! I’d be delighted to see you as well.
Btw, the exam does not have an age limit and it’s open to all College grads (of any degree program) with 2 years of work experience or 2 years of graduate studies. You may also encourage your friends and colleagues to apply. 🙂
LikeLike
Ma’am,
Taga Naga Camarines Sur po ako, I have read in your story na taga Albay ka po. I am an aspiring FSO.
LikeLiked by 1 person
Hi Jen. That’s nice to know. I’m glad to e-meet you. And I hope we can meet when you finally apply and go to the DFA. 🙂
LikeLike
Helllo Ms Emi,
I gained some confidence and conviction to try FSOE after reading your blog. Thank you for providing us some insights and tips. It really helps.
LikeLiked by 1 person
You’re welcome, Alexy. Let me know once you’ve taken the first step. 🙂
LikeLike
Hi Ms. Emi,
How about the Foreign Language part po? Do you get to choose what foreign language you will use? Or limited choices lg po pagpilian? TIA!
LikeLiked by 1 person
Yes, you get to choose prior to the exam but there are only limited options. I’m speaking about my 2014 exam experience though. There might be developments now. I’ll share with you when I have an update. 😉
LikeLike
Hi Ms. Emi! This blog has boosted my inspiration and determination to becoming a diplomat.
I am currently a 2nd year college student studying BSBA Major in International Management, and I have been racking up articles and materials to solidify my path in becoming an FSO. Hence, coming across to your blog and with the latest updates in the comments made me happy to see your insights.
I am currently learning Russian and passed 6 units in Mandarin as part of my curriculum. I’d like to ask on how you self-study for the FSO? Are there any advice especially for working-students or working full-time? Thank you so much po!
LikeLike
Thanks for your comment, Jerlyn. I’m glad that my blog inspired you. I can see that you’re a driven and smart young lady, and that you know some foreign languages. These are advantages in your path towards an FSO career.
Gladly will I share some tips as you requested, but it will still depend on your learning style. 😉 (But let me grab some dinner first as I just arrived home from work and I am famished. Haha!)
LikeLike
Here are some tips for you, Jerlyn:
1. Read useful information everyday and jot down the main points. You may base it from the coverage of the Written Exam (Philippine Economic, Political, and Cultural Conditions, International Affairs, World History.
2. Brush up on your English language skills (vocabulary, grammar, reading comprehension).
3. Review basic Math concepts and formulas in Algebra, Geometry, numeral system, etc.)
4. Practice your writing skills, with focus on content, organization, coherence.
5. Practice your public speaking skills in the manner you prefer: joining the debate team, joining Toastmasters, personal impromptu speaking practice.
Let me know if you have some more questions.
LikeLike
I hope this message still reaches your radar. I recently came across your articles on the FSOE, and I just want to say they’ve been incredibly helpful. It was also inspiring to learn that you came from the academe, which gives me hope that I, too, can do well in the exam.
I’m currently a faculty member at a state university, though I admit I feel a bit anxious since I don’t have a strong background in economics and its related fields. I’ve also been learning Japanese, but I’m not too confident in my skills yet. I’m scheduled to take the qualifying exam this January, and I can’t help but feel nervous since it’s been a while since I last took an aptitude test.
LikeLiked by 1 person
Thank you for your comment and for sharing about the start of your FSOE journey. I am glad to know that my articles helped you.
Don’t worry too much about economics at this stage. Just keep on reading and reviewing at least 30 minutes each day. 😉 I will root for you!
LikeLike